35 Professional Ways to Say “This Is to Inform You”

Communicating effectively is essential in the workplace, especially when delivering important updates or information. Using professional language can help you convey the message clearly while maintaining respect and formality. 

Below are 35 professional ways to say “This is to inform you,” each with a scenario to show how it can be used in an email.

Pros and Cons of Professional Communication

Pros:

• Builds trust and respect.
• Ensures clarity.
• Enhances professionalism.

Cons:

• Overly formal language may come across as stiff.
• May be misunderstood if not adapted to the recipient’s communication style.

I would like to inform you

Scenario:
Subject: Update on Project Timeline

Dear Smith,

I would like to inform you that the project timeline has been adjusted based on the recent updates from the development team. The new deadline for the first phase is now October 15th. Please review the attached document for details.

Best regards,
David

Please be advised

Scenario:
Subject: Change in Meeting Schedule

Dear Smith,

Please be advised that the meeting scheduled for Friday, September 29th has been moved to Monday, October 2nd due to scheduling conflicts. Let me know if this change works for you.

Best regards,
David

This is to notify you

Scenario:
Subject: Important Policy Change

Dear Smith,

This is to notify you that our company’s remote work policy has been updated. Effective immediately, employees are expected to be in the office two days a week. Please review the attached memo for full details.

Best regards,
David

We wish to inform you

Scenario:
Subject: Upcoming Maintenance Downtime

Dear Smith,

We wish to inform you that the company’s network will undergo maintenance on October 3rd, from 12:00 AM to 4:00 AM. During this time, access to the intranet will be unavailable. We apologize for any inconvenience this may cause.

Best regards,
David

For your information

Scenario:
Subject: Document Submission Deadline

Dear Smith,

For your information, the deadline for submitting the Q3 financial reports is October 10th. Kindly ensure all documents are submitted on time to avoid delays.

Best regards,
David

I am writing to inform you

Scenario:
Subject: Change in Project Scope

Dear Smith,

I am writing to inform you that the scope of the marketing project has changed. We will now be focusing on digital marketing campaigns rather than print advertising. Please review the attached file for more information.

Best regards,
David

Professional Ways to Say “Thank You for the Information”

This is to bring to your attention

Scenario:
Subject: Office Policy Update

Dear Smith,

This is to bring to your attention that the dress code policy has been updated. Starting from October 1st, business casual will be the standard for all in-office meetings.

Best regards,
David

We would like to inform you

Scenario:
Subject: Office Relocation

Dear Smith,

We would like to inform you that the office will be relocating to 123 New Street. The move is scheduled for November 5th, and we expect to resume normal operations by November 10th.

Best regards,
David

I would like to bring to your attention

Scenario:
Subject: Security Alert

Dear Smith,

I would like to bring to your attention that there has been a security breach in our email system. Please reset your password as a precaution and avoid clicking on suspicious links.

Best regards,
David

Please be informed

Scenario:
Subject: Annual Leave Policy

Dear Smith,

Please be informed that the annual leave policy has been revised. All leave requests must now be submitted three weeks in advance to ensure proper planning.

Best regards,
David

This is to let you know

Scenario:
Subject: Office Holiday Schedule

Dear Smith,

This is to let you know that the office will be closed for the holidays from December 24th to January 2nd. We hope you enjoy the time off and return refreshed for the new year.

Best regards,
David

We wish to bring to your attention

Scenario:
Subject: New Health and Safety Guidelines

Dear Smith,

We wish to bring to your attention the new health and safety guidelines implemented by the company. These will be effective starting October 1st. Please ensure all staff are aware and comply with the regulations.

Best regards,
David

This email is to inform you

Scenario:
Subject: Software Update

Dear Smith,

This email is to inform you that the new version of our project management software will be deployed on October 3rd. Please back up your data before the update to avoid any loss of information.

Best regards,
David

I would like to notify you

Scenario:
Subject: New Training Sessions

Dear Smith,

I would like to notify you that the training sessions for the new system will begin on October 15th. Please confirm your availability to attend one of the sessions by replying to this email.

Best regards,
David

You are hereby informed

Scenario:
Subject: Change in Benefits Package

Dear Smith,

You are hereby informed that the company’s benefits package has been updated. The new offerings will include additional health insurance options. Please review the attached document for full details.

Best regards,
David

Kindly note

Scenario:
Subject: Office Renovation Schedule

Dear Smith,

Kindly note that the office will undergo renovations from November 1st to November 10th. Employees are encouraged to work remotely during this period.

Best regards,
David

We are pleased to inform you

Scenario:
Subject: New Partnership Announcement

Dear Smith,

We are pleased to inform you that the company has entered into a new partnership with ABC Corp. This collaboration will enable us to expand our product offerings and better serve our customers.

Best regards,
David

I would like to bring to your notice

Scenario:
Subject: Delayed Shipment Notice

Dear Smith,

I would like to bring to your notice that the shipment of materials expected on October 5th will be delayed by two days due to unforeseen circumstances.

Best regards,
David

This is to advise you

Scenario:
Subject: Client Billing Issue

Dear Smith,

This is to advise you that there has been an issue with the client’s recent billing. We are working on resolving the discrepancy and will update you once it has been corrected.

Best regards,
David

We would like to bring to your notice

Scenario:
Subject: HR Policy Changes

Dear Smith,

We would like to bring to your notice that the company’s HR policies regarding overtime compensation have changed. Please review the attached document for the updated guidelines.

Best regards,
David

This is to notify you that

Scenario:
Subject: System Downtime Notice

Dear Smith,

This is to notify you that the server will be down for maintenance on October 8th from 1 AM to 4 AM. Please save your work to avoid any data loss.

Best regards,
David

We want to bring to your attention

Scenario:
Subject: Compliance Deadline Reminder

Dear Smith,

We want to bring to your attention that the deadline for compliance reporting is fast approaching. Please ensure all necessary documents are submitted by October 15th.

Best regards,
David

Please take note

Scenario:
Subject: Product Availability Update

Dear Smith,

Please take note that the availability of Product X has been temporarily suspended due to supply chain issues. We will notify you once it is back in stock.

Best regards,
David

I am writing to bring to your attention

Scenario:
Subject: Office Equipment Replacement

Dear Smith,

I am writing to bring to your attention that new office equipment will be delivered on October 20th. The installation will take place the same day, and there may be minor disruptions in the afternoon.

Best regards,
David

This email serves to inform you

Scenario:
Subject: Project Milestone Reached

Dear Smith,

This email serves to inform you that the development team has reached a significant milestone in the project. As of today, the system’s backend architecture has been completed ahead of schedule. We are now entering the testing phase, which will last until October 25th. Please review the updated project timeline and deliverables in the attached document.

Let me know if you have any questions or require further information.

Best regards,
David

I want to inform you

Scenario:
Subject: Promotion Announcement

Dear Smith,

I want to inform you that John Miller from the marketing department has been promoted to Marketing Director effective October 1st. John has been with the company for 10 years and has shown exceptional leadership during the recent rebranding project. Please join me in congratulating him.

Let me know if you would like to discuss the transition plan.

Best regards,
David

Please note

Scenario:
Subject: Office Closure for Renovation

Dear Smith,

Please note that the office will be closed for renovations from November 1st to November 10th. During this period, employees are required to work from home. The renovation will include an upgrade to the conference rooms and open-plan workspaces.

If you have any concerns or need assistance in preparing for remote work, feel free to reach out.

Best regards,
David

I wish to bring to your attention

Scenario:
Subject: Budget Adjustments for Q4

Dear Smith,

I wish to bring to your attention that the budget for Q4 has been revised to accommodate the increase in operational costs. The finance department has outlined new allocations, which can be found in the attached document. We recommend reviewing the updated figures and adjusting your department’s spending plans accordingly.

Please let me know if you require clarification or further discussion on this matter.

Best regards,
David

This is a heads-up

Scenario:
Subject: Upcoming Performance Reviews

Dear Smith,

This is a heads-up that the annual performance review process will begin on November 15th. Managers are expected to submit their assessments by December 1st. The HR team will provide a guide on how to complete the reviews and set goals for 2024.

Feel free to reach out if you have any questions or need further clarification on the process.

Best regards,
David

We would like to bring to your notice

Scenario:
Subject: Compliance with New Data Protection Laws

Dear Smith,

We would like to bring to your notice the recent changes to data protection laws that will impact how we handle customer information. Starting from January 1st, all departments will need to comply with the new legal requirements outlined by the government. The legal team has prepared a document that outlines the necessary steps to ensure compliance.

Please ensure that your department reviews the guidelines and starts implementing them immediately. Reach out to the legal team if you need any further details or support.

Best regards,
David

I am notifying you

Scenario:
Subject: Payroll Schedule Change

Dear Smith,

I am notifying you that the payroll schedule will be adjusted for the holiday season. Due to the holiday closures, December payments will be issued on December 20th, earlier than the usual date. Please inform your team to ensure there are no concerns or misunderstandings.

Feel free to reach out to the payroll department if you need more information or have any questions.

Best regards,
David

This is to alert you

Scenario:
Subject: System Outage Due to Weather Conditions

Dear Smith,

This is to alert you that severe weather conditions have caused disruptions in the company’s data servers, leading to a temporary outage in the system. The IT team is working diligently to restore all services, and we estimate normal operations to resume by 5 PM today.

Please stay tuned for further updates, and feel free to reach out if you have any immediate concerns.

Best regards,
David

I wish to inform you

Scenario:
Subject: Product Price Changes

Dear Smith,

I wish to inform you that there will be a price increase on several of our products starting January 1st due to rising material costs. Attached is a list of the new prices for your reference.

Please let me know if you would like to discuss this further or if you need assistance communicating the changes to your clients.

Best regards,
David

I would like to notify you

Scenario:
Subject: Staffing Changes in Your Department

Dear Smith,

I would like to notify you that Samantha Jones from your department will be transitioning to a new role in the Operations division effective October 15th. We will begin searching for her replacement next week, and I will keep you updated on the progress.

Please ensure the team is aware of this change and provide support during this transition. Let me know if you need any further assistance.

Best regards,
David

We are writing to inform you

Scenario:
Subject: New Benefits for Employees

Dear Smith,

We are writing to inform you of the new benefits package being rolled out to all employees starting January 1st. These include improved health insurance options and a retirement savings plan with higher employer contributions. Please see the attached brochure for detailed information on the benefits.

We encourage you to attend the upcoming meeting where HR will provide an overview of the changes and answer any questions.

Best regards,
David

Final Thought

Using professional language in communication not only strengthens relationships but also ensures that information is conveyed clearly and effectively. Whether it’s informing someone of recent changes or delivering a timely notification, each scenario in this article demonstrates how to communicate with clarity and respect.

By choosing the right phrases and maintaining a formal tone, you create an environment of proactive communication and foster mutual respect in the workplace.