35 Polite Ways to Say “Please Be Informed”

In professional settings, it’s important to communicate information in a polite and respectful manner.

Whether you’re sharing updates with colleagues, clients, or stakeholders, using courteous language can enhance the tone of your message and strengthen professional relationships.

While “Please be informed” is a common phrase, there are many other polite alternatives available.

Let’s explore 35 ways to convey the same message with professionalism and courtesy.

List of Polite Ways to Say “Please Be Informed”

• Kindly be advised.
• We would like to inform you.
• Please be apprised.
• Allow us to inform you.
• We wish to inform you.
• Please be notified.
• We take this opportunity to inform you.
• May we inform you.
• We are informing you.
• Please take note that.
• We want to bring to your attention.
• We are reaching out to inform you.
• We would like to notify you.
• It is our pleasure to inform you.
• We would like you to know.
• We are pleased to inform you.
• We are writing to inform you.
• We feel it necessary to inform you.
• We hereby inform you.
• We are grateful to inform you.
• We are obliged to inform you.
• We respectfully inform you.
• We feel obliged to inform you.
• It is important to inform you.
• We thought it important to inform you.
• We consider it necessary to inform you.
• We wanted to inform you.
• We are taking the liberty of informing you.
• We find it pertinent to inform you.
• We are extending this notice to inform you.
• We deem it essential to inform you.
• We are pleased to provide you with this information.
• We are writing to keep you informed.
• We are providing you with this information.
• We trust this information finds you well.

1. Kindly Be Advised

Scenario Example: Project Update Email

Subject: Project Status Update

Dear Team,

Kindly be advised of the latest updates on the project timeline. Please review the attached document for detailed information. Your immediate attention to this matter is appreciated.

Best regards, David

2. We Would Like to Inform You

Scenario Example: Announcement Email

Subject: New Company Policy Implementation

Dear Smith,

We would like to inform you of the upcoming implementation of a new company policy. Please review the attached document for details. Your cooperation in adhering to the new policy is appreciated.

Warm regards, David

3. Please Be Apprised

Scenario Example: Client Communication

Dear Client,

Please be apprised of the changes to our service offerings effective from next month. We trust this information will assist you in planning accordingly.

Sincerely, David

4. Allow Us to Inform You

Scenario Example: Newsletter Announcement

Dear Subscribers,

Allow us to inform you of the latest updates and developments in our industry. Please refer to our newsletter for more details.

Best regards, David

5. We Wish to Inform You

Scenario Example: Policy Update Notification

Dear Team,

We wish to inform you of the recent updates to our company’s telecommuting policy. Please review the revised policy document attached for your reference.

Warm regards, David

6. Please Be Notified

Scenario Example: Urgent Notice

Dear All,

Please be notified that the deadline for submitting the quarterly reports has been extended to the end of this week. Kindly ensure timely submission.

Regards, David

7. We Take This Opportunity to Inform You

Scenario Example: Seminar Invitation

Dear Attendees,

We take this opportunity to inform you of an upcoming seminar on [topic]. Please RSVP by [date] if you wish to attend.

Best regards, David

8. May We Inform You

Scenario Example: Product Launch Announcement

Dear Customers,

May we inform you of the launch of our latest product line? Please visit our website for more information.

Sincerely, David

9. We Are Informing You

Scenario Example: Policy Change Notification

Dear Employees,

We are informing you of a change in our company’s leave policy effective from next month. Please review the updated policy handbook for details.

Best regards, David

10. Please Take Note That

Scenario Example: Meeting Reminder

Dear Team,

Please take note that our weekly team meeting is scheduled for [date] at [time]. Your punctual attendance is appreciated.

Warm regards, David

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11. We Want to Bring to Your Attention

Scenario Example: Safety Protocol Update

Dear Residents,

We want to bring to your attention the updated safety protocols for our community. Your cooperation in adhering to these guidelines is crucial for everyone’s well-being.

Sincerely, David

12. We Are Reaching Out to Inform You

Scenario Example: Client Follow-Up

Dear Client,

We are reaching out to inform you of the progress on your project. Please let us know if you have any questions or concerns.

Best regards, David

13. We Would Like to Notify You

Scenario Example: Subscription Renewal Reminder

Dear Subscriber,

We would like to notify you that your subscription is due for renewal. Please visit our website to renew your subscription and continue enjoying our services.

Warm regards, David

14. It Is Our Pleasure to Inform You

Scenario Example: Award Announcement

Dear Recipients,

It is our pleasure to inform you that you have been selected as the recipient of the Employee of the Month award. Congratulations!

Best regards, David

15. We Would Like You to Know

Scenario Example: Employee Appreciation Message

Dear Team,

We would like you to know how much we appreciate your hard work and dedication. Your contributions do not go unnoticed.

Sincerely, David

16. We Are Pleased to Inform You

Scenario Example: Scholarship Notification

Dear Applicant,

We are pleased to inform you that you have been selected as a recipient of the scholarship. Congratulations on this achievement!

Best regards, David

17. We Are Writing to Inform You

Scenario Example: Policy Update Communication

Dear Stakeholders,

We are writing to inform you of the changes to our company’s privacy policy. Please review the updated policy on our website.

Warm regards, David

18. We Feel It Necessary to Inform You

Scenario Example: Urgent Announcement

Dear All,

We feel it necessary to inform you of the upcoming maintenance scheduled for this weekend. Please plan your work accordingly.

Best regards, David

19. We Hereby Inform You

Scenario Example: Legal Notice

Dear Tenant,

We hereby inform you of the rent increase effective from next month. Please refer to the attached notice for details.

Sincerely, David

20. We Are Grateful to Inform You

Scenario Example: Donation Acknowledgment

Dear Donors,

We are grateful to inform you that your generous donations have made a significant impact on our cause. Thank you for your support.

Warm regards, David

21. We Are Obliged to Inform You

Scenario Example: Compliance Update

Dear Partners,

We are obliged to inform you of the changes in regulatory requirements affecting our industry. Please review the updated compliance guidelines attached for your reference.

Sincerely, David

22. We Respectfully Inform You

Scenario Example: Performance Review Results

Dear Employee,

We respectfully inform you of the outcome of your performance review. Please schedule a meeting with HR to discuss further.

Best regards, David

23. We Feel Obliged to Inform You

Scenario Example: Safety Advisory

Dear Residents,

We feel obliged to inform you of the recent security incident in our neighborhood. Please exercise caution and report any suspicious activity to the authorities.

Sincerely, David

24. It Is Important to Inform You

Scenario Example: Policy Compliance Reminder

Dear Team,

It is important to inform you of the mandatory training sessions scheduled for next week. Please ensure your participation as per company policy.

Warm regards, David

Pros and Cons of Different Polite Ways to Say “Please Be Informed”

In professional communication, conveying information politely is essential for maintaining positive relationships and fostering clear understanding. While the phrase “Please be informed” is commonly used, there are numerous other polite alternatives that can add a touch of professionalism and courtesy to your message. In this article, we’ll explore 35 different ways to convey the same message, each accompanied by a scenario example to illustrate its usage.

Introduction:

In professional settings, it’s important to communicate information in a polite and respectful manner. Whether you’re sharing updates with colleagues, clients, or stakeholders, using courteous language can enhance the tone of your message and strengthen professional relationships. While “Please be informed” is a common phrase, there are many other polite alternatives available. Let’s explore 35 ways to convey the same message with professionalism and courtesy.

1. Kindly Be Advised

Scenario Example: Project Update Email

Subject: Project Status Update

Dear Team,

Kindly be advised of the latest updates on the project timeline. Please review the attached document for detailed information. Your immediate attention to this matter is appreciated.

Best regards, David

2. We Would Like to Inform You

Scenario Example: Announcement Email

Subject: New Company Policy Implementation

Dear Smith,

We would like to inform you of the upcoming implementation of a new company policy. Please review the attached document for details. Your cooperation in adhering to the new policy is appreciated.

Warm regards, David

3. Please Be Apprised

Scenario Example: Client Communication

Dear Client,

Please be apprised of the changes to our service offerings effective from next month. We trust this information will assist you in planning accordingly.

Sincerely, David

4. Allow Us to Inform You

Scenario Example: Newsletter Announcement

Dear Subscribers,

Allow us to inform you of the latest updates and developments in our industry. Please refer to our newsletter for more details.

Best regards, David

5. We Wish to Inform You

Scenario Example: Policy Update Notification

Dear Team,

We wish to inform you of the recent updates to our company’s telecommuting policy. Please review the revised policy document attached for your reference.

Warm regards, David

6. Please Be Notified

Scenario Example: Urgent Notice

Dear All,

Please be notified that the deadline for submitting the quarterly reports has been extended to the end of this week. Kindly ensure timely submission.

Regards, David

7. We Take This Opportunity to Inform You

Scenario Example: Seminar Invitation

Dear Attendees,

We take this opportunity to inform you of an upcoming seminar on [topic]. Please RSVP by [date] if you wish to attend.

Best regards, David

8. May We Inform You

Scenario Example: Product Launch Announcement

Dear Customers,

May we inform you of the launch of our latest product line? Please visit our website for more information.

Sincerely, David

9. We Are Informing You

Scenario Example: Policy Change Notification

Dear Employees,

We are informing you of a change in our company’s leave policy effective from next month. Please review the updated policy handbook for details.

Best regards, David

10. Please Take Note That

Scenario Example: Meeting Reminder

Dear Team,

Please take note that our weekly team meeting is scheduled for [date] at [time]. Your punctual attendance is appreciated.

Warm regards, David

11. We Want to Bring to Your Attention

Scenario Example: Safety Protocol Update

Dear Residents,

We want to bring to your attention the updated safety protocols for our community. Your cooperation in adhering to these guidelines is crucial for everyone’s well-being.

Sincerely, David

12. We Are Reaching Out to Inform You

Scenario Example: Client Follow-Up

Dear Client,

We are reaching out to inform you of the progress on your project. Please let us know if you have any questions or concerns.

Best regards, David

13. We Would Like to Notify You

Scenario Example: Subscription Renewal Reminder

Dear Subscriber,

We would like to notify you that your subscription is due for renewal. Please visit our website to renew your subscription and continue enjoying our services.

Warm regards, David

14. It Is Our Pleasure to Inform You

Scenario Example: Award Announcement

Dear Recipients,

It is our pleasure to inform you that you have been selected as the recipient of the Employee of the Month award. Congratulations!

Best regards, David

15. We Would Like You to Know

Scenario Example: Employee Appreciation Message

Dear Team,

We would like you to know how much we appreciate your hard work and dedication. Your contributions do not go unnoticed.

Sincerely, David

16. We Are Pleased to Inform You

Scenario Example: Scholarship Notification

Dear Applicant,

We are pleased to inform you that you have been selected as a recipient of the scholarship. Congratulations on this achievement!

Best regards, David

17. We Are Writing to Inform You

Scenario Example: Policy Update Communication

Dear Stakeholders,

We are writing to inform you of the changes to our company’s privacy policy. Please review the updated policy on our website.

Warm regards, David

18. We Feel It Necessary to Inform You

Scenario Example: Urgent Announcement

Dear All,

We feel it necessary to inform you of the upcoming maintenance scheduled for this weekend. Please plan your work accordingly.

Best regards, David

19. We Hereby Inform You

Scenario Example: Legal Notice

Dear Tenant,

We hereby inform you of the rent increase effective from next month. Please refer to the attached notice for details.

Sincerely, David

20. We Are Grateful to Inform You

Scenario Example: Donation Acknowledgment

Dear Donors,

We are grateful to inform you that your generous donations have made a significant impact on our cause. Thank you for your support.

Warm regards, David

21. We Are Obliged to Inform You

Scenario Example: Compliance Update

Dear Partners,

We are obliged to inform you of the changes in regulatory requirements affecting our industry. Please review the updated compliance guidelines attached for your reference.

Sincerely, David

22. We Respectfully Inform You

Scenario Example: Performance Review Results

Dear Employee,

We respectfully inform you of the outcome of your performance review. Please schedule a meeting with HR to discuss further.

Best regards, David

23. We Feel Obliged to Inform You

Scenario Example: Safety Advisory

Dear Residents,

We feel obliged to inform you of the recent security incident in our neighborhood. Please exercise caution and report any suspicious activity to the authorities.

Sincerely, David

24. It Is Important to Inform You

Scenario Example: Policy Compliance Reminder

Dear Team,

It is important to inform you of the mandatory training sessions scheduled for next week. Please ensure your participation as per company policy.

Warm regards, David

25. We Thought It Important to Inform You

Scenario Example: Product Recall Notice

Dear Customers,

Wethought it important to inform you of a recent product recall due to safety concerns. Please refer to the attached notice for instructions on returning the product and receiving a refund or replacement.

Sincerely, David

26. We Consider It Necessary to Inform You

Scenario Example: Meeting Rescheduling

Dear Team,

We consider it necessary to inform you of the rescheduling of tomorrow’s meeting to [new date] at [new time]. Please update your calendars accordingly.

Best regards, David

27. We Wanted to Inform You

Scenario Example: Event Cancellation

Dear Participants,

We wanted to inform you that due to unforeseen circumstances, the upcoming event has been canceled. We apologize for any inconvenience caused.

Sincerely, David

28. We Are Taking the Liberty of Informing You

Scenario Example: Process Change Announcement

Dear Team,

We are taking the liberty of informing you of the new process changes that will be implemented starting next week. Your cooperation in adapting to these changes is appreciated.

Warm regards, David

29. We Find It Pertinent to Inform You

Scenario Example: Policy Reminder

Dear Employees,

We find it pertinent to inform you of the company’s policy regarding data security. Please review the policy handbook for guidelines on handling sensitive information.

Best regards, David

30. We Are Extending This Notice to Inform You

Scenario Example: Deadline Extension Notification

Dear Team,

We are extending this notice to inform you of the extension of the project deadline by [number of days]. Please utilize this additional time to ensure quality deliverables.

Sincerely, David

31. We Deem It Essential to Inform You

Scenario Example: System Maintenance Alert

Dear Users,

We deem it essential to inform you of the scheduled system maintenance on [date] from [start time] to [end time]. Please plan your activities accordingly, as the system will be temporarily unavailable during this period.

Best regards, David

32. We Are Pleased to Provide You with This Information

Scenario Example: New Feature Announcement

Dear Customers,

We are pleased to provide you with information about the latest features added to our product. Please log in to your account to explore these enhancements.

Sincerely, David

33. We Are Writing to Keep You Informed

Scenario Example: Newsletter Subscription Confirmation

Dear Subscriber,

We are writing to keep you informed about the latest industry trends, updates, and promotions. Thank you for subscribing to our newsletter.

Warm regards, David

34. We Are Providing You with This Information

Scenario Example: Report Delivery

Dear Client,

We are providing you with this information in the form of a comprehensive report detailing the progress of your project. Please review the report and let us know if you have any questions or require further clarification.

Best regards, David

35. We Trust This Information Finds You Well

Scenario Example: Introductory Email

Dear Smith,

We trust this information finds you well. We are excited to introduce ourselves as your new account managers. Please feel free to reach out to us with any questions or concerns you may have.

Best regards, David

Final Thought:

In professional communication, using polite language to convey information is crucial for maintaining positive relationships and fostering clear understanding.

Whether you’re sharing updates, announcing changes, or providing important information, choosing the right words can make all the difference in how your message is received.

By incorporating these polite alternatives to “Please be informed,” you can ensure that your communications are respectful, courteous, and effective.