35 Formal Ways to Say “As Soon as Possible”

In professional communication, conveying urgency with a polite tone is crucial. The phrase “as soon as possible” is commonly used, but there are many formal alternatives that can better suit different contexts.

This article explores 35 formal ways to say “as soon as possible” and provides scenario examples for each, helping you maintain professionalism while effectively communicating urgency.

List of Formal Ways to Say “As Soon as Possible”

• At your earliest convenience
• At your earliest opportunity
• At the earliest possible time
• At the first available moment
• At the earliest practicable moment
• At the soonest possible time
• With all due haste
• As soon as you are able
• As promptly as possible
• Without delay
• At the earliest opportunity
• When you have a moment
• At your first convenience
• When time permits
• At your earliest feasible opportunity
• At the earliest moment convenient to you
• At the earliest time that suits you
• At the first moment of availability
• When you can
• When you get a chance
• When it is convenient for you
• At the soonest possible convenience
• At the first possible opportunity
• At your next available moment
• At your convenience
• At the earliest juncture
• At the first practicable moment
• As quickly as possible
• At your soonest availability
• When you are able
• As swiftly as possible
• With all due speed
• At the nearest opportunity
• When you have the opportunity
• As expeditiously as possible

Pros and Cons of Expressing Urgency

Pros:

• As Soon: Conveys urgency and importance.
• Formal Ways: Adds professionalism to your request.
• Promptly: Encourages timely responses and actions.
• Expeditiously: Highlights the need for speed without appearing demanding.

Cons:

• Overuse: Can lose impact if used too frequently.
• Misinterpretation: Some phrases might be misunderstood.
• Cultural Differences: Different cultures may interpret urgency differently.
• Pressure: May put undue pressure on the recipient.

1. At your earliest convenience

Scenario Example:

Subject: Approval for Budget Proposal

Dear Smith,

I hope this message finds you well. Could you please review and approve the budget proposal at your earliest convenience? Your timely approval is essential for us to proceed with the project as planned.

Thank you for your attention to this matter.

Best regards, David

2. At your earliest opportunity

Scenario Example:

Subject: Scheduling a Project Meeting

Dear Smith,

I would appreciate it if we could schedule a project meeting at your earliest opportunity. Discussing the next steps soon will help us stay on track with our deadlines.

Thank you for your prompt response.

Kind regards, David

3. At the earliest possible time

Scenario Example:

Subject: Finalizing Contract Details

Dear Smith,

Please review the contract details at the earliest possible time. Finalizing these details promptly will enable us to move forward without delay.

Thank you for your cooperation.

Best, David

4. At the first available moment

Scenario Example:

Subject: Urgent Feedback Request

Dear Smith,

Could you provide your feedback on the attached document at the first available moment? Your insights are crucial for our upcoming presentation.

Thank you for your swift response.

Sincerely, David

5. At the earliest practicable moment

Scenario Example:

Subject: Addressing Client Concerns

Dear Smith,

Please address the client’s concerns at the earliest practicable moment. Resolving these issues quickly is critical to maintaining our relationship with them.

Thank you for your prompt attention.

Best regards, David

6. At the soonest possible time

Scenario Example:

Subject: Completing Project Milestone

Dear Smith,

Could you complete the next project milestone at the soonest possible time? Meeting this deadline is essential for our project’s success.

Thank you for your cooperation.

Kind regards, David

7. With all due haste

Scenario Example:

Subject: Urgent Document Review

Dear Smith,

Please review the attached document with all due haste. Your immediate attention is needed to ensure we meet our submission deadline.

Thank you for your prompt action.

Best, David

 Professional Ways to Say “I Will Keep You Posted”

8. As soon as you are able

Scenario Example:

Subject: Feedback on Marketing Plan

Dear Smith,

Could you provide your feedback on the marketing plan as soon as you are able? Your insights are valuable for our strategic planning.

Thank you for your timely response.

Sincerely, David

9. As promptly as possible

Scenario Example:

Subject: Approval for Team Budget

Dear Smith,

Please approve the team budget as promptly as possible. Your swift approval is necessary to allocate resources effectively.

Thank you for your cooperation.

Best regards, David

10. Without delay

Scenario Example:

Subject: Issue Resolution

Dear Smith,

Please address the following issue without delay. Immediate action is required to prevent further complications.

Thank you for your prompt attention.

Best, David

11. At the earliest opportunity

Scenario Example:

Subject: Scheduling a Review Meeting

Dear Smith,

Could we schedule a review meeting at the earliest opportunity? It is important that we discuss the latest updates soon.

Thank you for your cooperation.

Kind regards, David

12. When you have a moment

Scenario Example:

Subject: Quick Update Needed

Dear Smith,

Could you provide a quick update on the project status when you have a moment? This will help us keep all stakeholders informed.

Thank you for your timely response.

Sincerely, David

13. At your first convenience

Scenario Example:

Subject: Document Review Request

Dear Smith,

Please review the attached document at your first convenience. Your feedback is important for our next steps.

Thank you for your cooperation.

Best regards, David

14. When time permits

Scenario Example:

Subject: Review of Financial Report

Dear Smith,

Could you review the financial report when time permits? Your insights are valuable for our financial planning.

Thank you for your attention.

Kind regards, David

15. At your earliest feasible opportunity

Scenario Example:

Subject: Project Plan Approval

Dear Smith,

Please approve the project plan at your earliest feasible opportunity. Your timely approval will enable us to proceed as scheduled.

Thank you for your cooperation.

Best, David

16. At the earliest moment convenient to you

Scenario Example:

Subject: Feedback on Proposal

Dear Smith,

Could you provide your feedback on the proposal at the earliest moment convenient to you? Your input is essential for our decision-making process.

Thank you for your prompt response.

Sincerely, David

17. At the earliest time that suits you

Scenario Example:

Subject: Meeting Arrangement

Dear Smith,

Please arrange a meeting at the earliest time that suits you. We need to discuss the project’s next steps in detail.

Thank you for your attention.

Best regards, David

18. At the first moment of availability

Scenario Example:

Subject: Urgent Issue Discussion

Dear Smith,

Could we discuss this urgent issue at the first moment of availability? Your guidance is needed to resolve this matter swiftly.

Thank you for your cooperation.

Kind regards, David

19. When you can

Scenario Example:

Subject: Review of Draft Document

Dear Smith,

Please review the draft document when you can. Your feedback will help us finalize the content.

Thank you for your timely response.

Sincerely, David

20. When you get a chance

Scenario Example:

Subject: Team Feedback Request

Dear Smith,

Could you provide your feedback on the team’s performance when you get a chance? Your insights are important for our continuous improvement.

Thank you for your cooperation.

Best regards, David

21. When it is convenient for you

Scenario Example:

Subject: Scheduling a Discussion

Dear Smith,

Please schedule a time for us to discuss the project details when it is convenient for you. Your input is crucial for our planning.

Thank you for your attention.

Kind regards, David

22. At the soonest possible convenience

Scenario Example:

Subject: Urgent Request for Approval

Dear Smith,

Please approve the attached request at the soonest possible convenience. Your prompt action is necessary for us to proceed.

Thank you for your cooperation.

Best regards, David

23. At the first possible opportunity

Scenario Example:

Subject: Feedback on Presentation

Dear Smith,

Could you provide your feedback on the presentation at the first possible opportunity? Your input will help us prepare for the client meeting.

Thank you for your prompt response.

Sincerely, David

24. At your next available moment

Scenario Example:

Subject: Project Update Meeting

Dear Smith,

Could we have a project update meeting at your next available moment? It’s important to review our progress and plan the next steps.

Thank you for your cooperation.

Best regards, David

25. At your convenience

Scenario Example:

Subject: Review of Policy Changes

Dear Smith,

Please review the proposed policy changes at your convenience. Your feedback is essential before we implement them.

Thank you for your attention.

Kind regards, David

26. At the earliest juncture

Scenario Example:

Subject: Scheduling a Performance Review

Dear Smith,

Could we schedule a performance review at the earliest juncture? It’s important to discuss the recent progress and future plans.

Thank you for your cooperation.

Best regards, David

27. At the first practicable moment

Scenario Example:

Subject: Approval for Purchase Request

Dear Smith,

Please approve the purchase request at the first practicable moment. Timely approval will ensure we receive the supplies on schedule.

Thank you for your prompt action.

Sincerely, David

28. As quickly as possible

Scenario Example:

Subject: Emergency Maintenance Request

Dear Smith,

Please address the emergency maintenance request as quickly as possible. Immediate action is needed to prevent further damage.

Thank you for your cooperation.

Best regards, David

29. At your soonest availability

Scenario Example:

Subject: Urgent Team Meeting

Dear Smith,

Could we arrange an urgent team meeting at your soonest availability? We need to discuss critical updates immediately.

Thank you for your prompt response.

Sincerely, David

30. When you are able

Scenario Example:

Subject: Review of Contract Agreement

Dear Smith,

Please review the contract agreement when you are able. Your approval is necessary before we proceed with the signing.

Thank you for your attention.

Best regards, David

31. As swiftly as possible

Scenario Example:

Subject: Urgent Client Issue

Dear Smith,

Please address the urgent client issue as swiftly as possible. Resolving this quickly is critical to maintaining client satisfaction.

Thank you for your prompt attention.

Kind regards, David

32. With all due speed

Scenario Example:

Subject: Finalizing Project Details

Dear Smith,

Please finalize the project details with all due speed. Completing this promptly is essential to meet our deadlines.

Thank you for your cooperation.

Best regards, David

33. At the nearest opportunity

Scenario Example:

Subject: Feedback on Marketing Campaign

Dear Smith,

Could you provide your feedback on the marketing campaign at the nearest opportunity? Your insights will help us refine our strategy.

Thank you for your prompt response.

Sincerely, David

34. When you have the opportunity

Scenario Example:

Subject: Review of Training Materials

Dear Smith,

Please review the training materials when you have the opportunity. Your feedback is important for the upcoming training session.

Thank you for your attention.

Best regards, David

35. As expeditiously as possible

Scenario Example:

Subject: Urgent Recruitment Approval

Dear Smith,

Please approve the recruitment request as expeditiously as possible. Filling this position quickly is vital for our team’s performance.

Thank you for your prompt action.

Sincerely, David

Final Thoughts

Expressing urgency in a formal manner can significantly impact the effectiveness of professional communication. Using varied and thoughtful phrases to say “as soon as possible” not only maintains professionalism but also ensures clarity and respect in your messages.

By incorporating these alternatives into your emails, you can convey urgency promptly and expeditiously, fostering better email communication and posthaste responses in a timely manner. This approach will help you build stronger, more efficient professional relationships.